POSITION SUMMARY: This person will support operations by maintaining office systems and supervising staff. The officer manager will manage the flow of information within the school and will be responsible for maintaining a variety of schools records. To be effective, the office manager

must be organized and efficient, familiar with all necessary office equipment, promoting process improvement, inventory control, and delegation.

Equally important is the role of the office manager as representative of the school. He or she must be flexible, personable, and able to communicate the school’s mission and vision, and possess the same core values that are part of Confluence Academy. The office manager also serves as the administrative assistant for the principal’s office.

ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned.

• Create and maintain a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork
• Maintain office services by organizing office operations and procedures; controlling correspondence, designing filing systems; and assigning and monitoring clerical functions.
• Use proper telephone etiquette and direct calls appropriately to school staff
• Provide needed assistance and communicate effectively with principal and all school staff
• Be attentive, patient and fair with students
• Treat parents as valued and respected customers
• Be knowledgeable about Confluence Academy and the school community; be familiar with key Confluence Academy personnel, school board of directors and/or district personnel
• Maintain records for the student activity fund and coordinate related activities
• Serve as Coordinator for enrollment and recruitment
• Assist the Principal and School Operations Manager with projects as needed
• Serve as the campus administrator for placement of substitutes
• Collects and distributes daily announcements
• Other duties as assigned by the Principal

EDUCATION and EXPERIENCE: An equivalent combination of education, training and experience will be considered.

• Requires a minimum of three (3) years of job-related prior experience.
• Requires high school diploma or equivalent.

KNOWLEDGE, SKILLS AND ABILITIES which may be representative but not all inclusive of those commonly associated with this position.

• Ability to apply common sense, collect data and conduct analysis as required solving certain problems.
• Ability to comprehend memos, letters and correspondence and share information in one-on-one situations.
• Ability to maintain positive interpersonal relationships.
• Ability to handle multiple tasks simultaneously.
• Required to professionally handle confidential data that reflects information about students, employees and/or District operations.
• Ability to operate a personal computer and basic office software.

EQUIPMENT USED TO PERFORM THE JOB which may be representative but not all inclusive of those commonly associated with this position.

• Personal Computer
• Standard office equipment

WORK ENVIRONMENT Environmental and atmospheric conditions commonly associated with the performance of the functions of this job.

• Requires a concentrated level of attention.
• Exposed to moderate noise levels.

PHYSICAL ABILITIES that are commonly associated with the performance of the functions of this job.

• Requires substantial sitting, talking, hearing, reaching with hands/arms, and repetitive wrist, hand and/or finger movements.
• Requires clarity of vision when viewing options on the switchboard, greeting and directing visitors, etc.